How to run a wedding photography studio in Nepal

Track every inquiry until it books or closes

Leads arrive by phone, Facebook, Instagram and word of mouth, and they go cold quickly. Write down every inquiry with the couple's names, the wedding date, the city and what they asked for. Follow up within a day, and mark each one clearly as booked, waiting or lost so you always know where you stand.

Smaran has an inquiry pipeline for exactly this: each lead is recorded, followed up and, once confirmed, turned into a project.

Give every wedding its own project

Once a couple confirms, create one project that holds everything about that wedding: the events, the shoot dates, the crew, the tasks and the money. Nothing should live only in someone's head or in a chat thread.

• A task board with starter tasks: shot list, equipment check, crew confirmation, selection, editing, album design, delivery
• Deadlines for the shoot, the first preview and the final delivery
• Each event, such as mehendi, haldi, the ceremony and the reception, listed with its date and place

Assign your crew clearly

Decide who is shooting, who is filming, who flies the drone and who edits, and tell each person their role, date and payment in writing. For weddings away from your base, bring in local freelancers rather than travelling a full team. See our guide to managing freelance crew for the details.

Keep track of the money from the first deposit

Record the package price, the advance, each payment you receive and every cost, including what you owe your crew. A weekly look at what is paid and what is outstanding prevents the end-of-season surprise of discovering that several clients still owe a balance.

Deliver on time, in one place

Late delivery is the most common complaint about wedding studios. Set a delivery date at booking, work backwards from it, and give clients one place to see their photographs rather than scattered links. A private album for the family and a public one for guests keeps everyone happy.

On Smaran, photos and videos are uploaded once to a project and then placed in your portfolio or in albums by reference, so nothing is uploaded twice. Each wedding can also have its own website.

Build a team record that outlasts the season

Keep your team, their roles and attendance in one directory, and note which freelancers did good work. When the next season starts you will already know who to call.

Frequently asked questions